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HOA Board Budget Meeting:
Tuesday, January 10 · 6:30 – 7:30pm Google Meet joining info Video call link: https://meet.google.com/qnj-ukip-evp Or dial: (US) +1 414-909-4953 PIN: 747 373 797# More phone numbers: https://tel.meet/qnj-ukip-evp?pin=1563709303095
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(ALL WELCOME) Architectural Review Committee
Wednesday, December 14 · 7:00 – 8:30pm Google Meet joining info Video call link: https://meet.google.com/qao-inet-jxs Or dial: (US) +1 571-781-2941 PIN: 681 906 610# More phone numbers: https://tel.meet/qao-inet-jxs?pin=9794321461990 SUBJECT: Notice of Annual Meeting and Election
Notice is given that the Annual Meeting of Members shall be held on Saturday, February 11th 2023 at 1:00 pm at the Ocean Pines Library. In addition to other business, the Association will hold an election for two directors. Lisa Smith and Becky West were appointed to fill the positions left by Jack Shook and Barry Keefer. Their names will now be placed on the ballot for a formal vote by all residents. If you wish to nominate someone to serve on the Board of Directors you must notify the HOA via email or in writing. Send your nomination to ST.MARTINSHOA@GMAIL.COM. List the name and address of the individual you wish to nominate no later than December 30. Only members in good standing are eligible to vote and to serve on the board of directors. The nominee must be notified before you nominate them for election and must agree to serve if they are duly elected. Ballots and election procedures will be mailed to all members in January and the election shall take place at the annual meeting. ANNOUNCEMENTS
Thanks to Andrew Davis and his helpers for installing the fence from Parking Lot A to the pool. It creates a welcoming entrance, provides space for bikes, and keeps cars away from the pool entrance. On behalf of Lynne Partridge and family, a sincere thank you for the plant in memory of the passing of our mother/grandmother, Daisy Partridge. The Board welcomes our newest member, Becky West. Becky is a full time resident who brings a wealth of experience in finance. Election for Becky and Lisa Smith (appointed by the Board this year) will be held at the Annual Meeting in February 2023. Ballots will be prepared and sent out in December 2022. Anyone interested in nominating a person or themself to be placed on the ballot will be afforded the opportunity. BUDGET The Executive committee met with an accountant on 11/10/22 to discuss the new law MD House Bill 107 requiring budgetary reserves for HOAs. The accountant will advise on this and the overall 2023 budget. (A letter from our accountant will follow with further details) ARCHITECTURAL REVIEW COMMITTEE The committee will conduct another review of the townhouses to follow up on property repairs over Thanksgiving weekend. Will send follow up letters as needed. POOL The pool has been winterized. Will begin to budget for the purchase of new furniture–perhaps five recliners per season. Suggestion was made that next season we arrange for the closing of the pool on a ten day notice so weather can be considered. This could result in a later closing if the weather in September remains warm. BURN PILE Kindly place leaves and grass cuttings on the burnpile and not behind the dumpsters, in the wetlands, or cul de sacs. The burn permit has been applied for, and the burn is scheduled for the Friday evening of Thanksgiving weekend. DRAINAGE FIELD Damage to the field and threat to the septic system is made by cars doing “donuts”. After much discussion about the best way of preventing this, a letter was sent to all residents describing the potential damage to the septic pipes, asking for cooperation, and suggesting possible consequences. DUMPSTER Several piles of leaves have been dumped behind the dumpsters. This prevents mowing in the spring/summer and invites other trash in this area. Kindly deposit this kind of debris onto the Burnpile. GARDENS Discussion began about options for Parking Lot A; maintenance, and reduction to allow for additional parking. The issue will need further discussion. The weeping willow in Parking lot B will be pruned for safety reasons. The light in parking lot B will be retrofitted for an LED bulb as it needs replacement. Suggestion made to include garden maintenance in the budget for 2023. Wishing you a healthy and happy holiday season. |
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