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MEETINGS
County Water Committee Meeting - Wednesday, May 18, 2022 PM https://meet.google.com/irm-zoif-tov tel:+1%20803-999-5403;911683369%23 View more phone numbers: https://tel.meet/irm-zoif-tov?pin=6222400344727&hs=7 Architectural Review Committee Meeting - Tuesday, May 24, 2022 7:30 PM https://meet.google.com/dxj-xdjk-ggm tel:+1%20520-230-3409;138483182%23 View more phone numbers: https://tel.meet/dxj-xdjk-ggm?pin=7906043846316&hs=7 COMMUNITY UPDATE May 2022 Volume I Issue 4 Dear Neighbors, With Spring well underway we are busy getting ready for summer. As we say goodbye to longtime residents, we welcome new families to St. Martins By the Bay. Our heartfelt condolences to the family of Mark Abbott, longtime resident of Marina Drive. Mark will be missed by all who knew him. In March the Board accepted the resignations of Jack Shook and Barry Keefer with gratitude for their service. According to the bylaws, these vacancies will be appointed by the Board. These directors will serve until our next annual meeting in February 2023, at which time an election for those seats will be held. Looking for nominations… Please contact any Board member with your interest or recommendations. WIth the transition of new Treasurer complete, the HOA mailbox has been moved from Barry Keefer’s house to Keith Miller’s house, 11750 Riverview Drive. The recent real estate boom has resulted in several home sales, and so we want to welcome new families. David & Sue Lyons Jim Adcock & Karen McClure Kathleen O’ Hanlon Brent Cutsall & Jane Synder Leslie Rock Committee Work The reorganization of the Board is underway, and committees have been developed to share the real work that continues between Board meetings. Meetings of these committees will be posted on the website and residents are welcome to join in. At this point most meetings will continue to be virtual. Water Supply and Community Septic With the resignation and absence of Jack Shook, we were in need of 1 or 2 full-time residents to oversee and monitor the daily well water and community septic systems. Thanks to Brandon Ridout who has volunteered to manage the Well/Pump House! We are still looking for a volunteer to oversee the Septic Systems. This involves being available to receive calls about problems and notify our service companies that repair/service as needed. These two utilities are vital to the health and safety of our community. While it does not require daily maintenance, it does require a willingness to communicate between residents and service providers to ensure our water and septic systems continue to run smoothly. Email ST.MARTINSHOA@GMAIL.COM or reach out to any Board member with your interest. County Water Project Board Member Bill Custead and resident volunteer Bill Killinger met with County representative Bob Mitchell on 4/22. This meeting allowed us to introduce new community leaders and gain a better understanding of the status of our application for county water. Details will be reported at the Board meeting on June 9th. NOTICE OF PUBLIC HEARING - If you can attend, please do! ST. MARTIN’S BY THE BAY USDA GRANT APPLICATION WORCESTER COUNTY, MARYLAND PUBLIC HEARING TUESDAY, May 17th, 2022 AT 10:40 AMIN THE COUNTY COMMISSIONERS’ MEETING ROOM WORCESTER COUNTY GOVERNMENT CENTER – ROOM 1101 ONE WEST MARKET STREET SNOW HILL, MARYLAND 21863 Pool On Thursday, May 26, 5 to 7 PM we are looking for help to set up furniture/equipment in preparation for opening on Saturday May 28. We’d like this to be an opportunity for neighbors to get together, roll up our sleeves, and even have a bit of fun and refreshments. Because dues are 100% current, the lock to the pool will not be changed this season! Your keys from last year will still work (savings of $535). If you need a replacement, see Janie Stopford. Architectural Review Committee Townhouse residents have been notified of individual concerns and many have responded positively to the repair suggestions. Our goal with the committee is to improve the overall appearance of the community while balancing the economic needs of owners. A recommendation to the board regarding the painting of the townhouses will be made soon. The committee is also considering various options for the removal of Phragmites, which is an invasive species that destroys the shoreline and threatens wetlands. In determining its removal our goal is to choose a method that will protect the shoreline and natural habitat of the dock and surrounding areas while being mindful of the expense. Sunshine/Social Committee This new committee is created to build relationships among neighbors and develop community spirit. Our first event will be at the end of May with the opening of pool season. We are looking for people who may be interested in joining this committee. Lawn Care/gardens This year our lawn care service will cut the grass weekly. However, the provider will use his professional judgment and when it is apparent that the grass does not need to be cut, he will skip a week. This will improve the growth and quality of the lawn and we will also save money! So if you notice the lawn has not been cut in a week, know that there was a reason. Volunteers have begun working on the upkeep of the gardens of the pool area and town house parking lots; pulling weeds, and planning plantings. Anyone with an interest in gardening is asked to consider volunteering to maintain the area in front of the townhouses A and B on Riverview Drive. On Behalf of the St Martins By the Bay HOA Board of Directors, Lynne Partridge, Chair
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Hello and Happy March!
As our new Board settles in and officers transition, we want to keep you informed of our work behind the scenes. While Board meetings are open to all, Board members communicate often to keep things moving within the community. Most recently, we are working to reorganize ourselves in an effort to share the load and work to our individual strengths. As stated earlier, the purpose of this Board is to maintain and improve our facilities. To that end, we have identified the major tasks that keep the community running, and have created committees. Each committee is headed by at least one Board member. It is our hope that residents will join us. Below is a list of committees and a brief description of its responsibilities, followed by an update from our new treasurer, Keith Miller.
Executive (Chair, Secretary, Treasurer): oversight, strategic planning, organizational records, problem solving. Finance (chair, Keith Miller, incoming Treasurer): budget, taxes, billing. Architectural Review (chair Andrew Davis, Lynne Partridge, Craig Costantino, Keith Miller, Janie Stopford): waterfront, all buildings, construction requests and approval, curb appeal. Boat Dock/Boatyard (chair, Craig Costantino, Bill Custead): dock maintenance, boat slip rental, boat yard registration. Communication (chair Craig Costantino, Lynne Partridge, Janie Stopford): establish intra-community communication processes (web-site, email, minutes). Amenities Lawn care (mowing), gardens, burn pile, septic field, pool, tennis courts (Janie Stopford, chair; Craig Costantino): monitor and contract for system maintenance; pool (set-up and close down, key distribution, maintenance/cleaning). Driveway, dumpsters (Bill Custead, chair): gravel for driveway, monitor and manage dumpsters Water supply and community septic ( chair) (Septic - townhomes and Section C [homes on Marina Drive]): Monitor, maintain, repair daily. County Water Acquisition (Bill Custead, chair): oversee transition from current community well water to county water; communication. Social/Sunshine Committee: plan community events, generate community spirit If you are interested and willing to give a bit of your time to one of these committees, please let us know. We welcome the help! Email lynneppartridge@gmail.com to communicate your interest to serve as a Resident Member of a committee!
We feel there are several advantages to dealing with a local bank run by local people. On March 2, 2022 all HOA fees along with 2 boat dock checks that were received by February 28th were deposited into The bank of Ocean City in our respective accounts. We are researching a wide array of payment options that would insure accuracy and more security with our HOA funds such as payment by ACH and Mobile deposit capabilities. We are just beginning to do our due diligence on the options that are available. We want to carefully examine all needs of our community to offer alternatives if owners would like to take advantage of alternative ways to do their banking. More updates in the near future when the transition has been completed. On Behalf of the St. Martin’s By the Bay HOA Board, Lynne Partridge, Chair February Community Update
Dear St Martin’s By the Bay Neighbors, We are very excited about the recent ballot of the Board of Directors. As previously announced,all eight candidates were brought on to the Board. On Saturday February 12, 2022 the new Board began to reorganize and have elected the following as officers: Chair (formerly President) - Lynne Partridge Treasurer - Keith Miller Secretary - Janie Stopford Directors - Craig Constantino, Bill Custead, Andrew Davis, Barry Keefer, Jack Shook Very Recently Jack Shook and Barry Keefer have given notice that they will be leaving the St. Martin’s community. We want to take this opportunity to thank them each for their service. Both Jack and Barry have been the backbone of the HOA for many years and we wish them well as they move on to the next chapter beyond St. Martin’s By the Bay. This recent development will create two vacancies on our Board which we will work to fill in the coming months. We will be looking for Board members who are willing to volunteer their time and expertise to help maintain and improve our community. The role and responsibilities of this Board functions to maintain and develop the utilities and amenities of the community; pool, dock, water, road, trees and shrubs, etc. As part of our reorganization we have created standing committees: Executive, Finance, Well/Water Project, Lawncare/Burnpile/Septic Field, Boat Dock/Waterfront/Boatyard, Communications, Pool/ Road/Dumpsters, and Architectural Committees. Each committee will be led by at least one Board member, but we will need the help of neighbors to share in this work. It is our hope that residents will be willing to join us in managing and improving the facilities of our community. If you have a skill or interest in one of these committees, and are willing to commit a bit of time to help with the pool, the burnpile, our water, or some other area, please consider joining us. In the near future we will distribute a brief survey asking about your interests and talents that you are willing to share. Stay tuned! Committees Executive - Lynne Partridge, Janie Stopford, Keith Miller Finance - Keith Miller Architectural - Andrew Davis, Lynne Partridge, Craig Cosstantino, Janie Stopford Boat Dock- Craig Constantino Communications - Craig Constantino,, Janie Stopford, Lynne Partridge Lawn care/Burnpile/Septic Field - Janie Stopford, Craig Constantino Pool/Driveway/Dumpsters - Janie Stopford Well/Water Project - Bill Custead, Lynne Partridge, Janie Stoford To the Residents of St. Martin’s By the Bay, Happy New Year. We hope you’ve enjoyed the holidays and continue to remain well. The HOA Board met on Saturday 1/8/22 to review the budget for the upcoming year in preparation for next month’s Annual Meeting. Attached are important updates and instructions for Board elections. (Hard copies of these documents will be mailed to you as well.) At this point the Annual meeting is scheduled to be in person at the Ocean Pines Library on Saturday, February 12, at 1:00. However, given the changing nature of this pandemic, changes may occur. Stay tuned. Follow the link to find the following documents: 1. Community Update 2. Ballot for Board of Directors 3. Bios of Candidates for the Board 4. Ballot for By-law changes 5. 2022 Budget INCLUDED IN THE DOWNLOADABLE DOCUMENTS AND DOCUMENTS THAT WILL BE MAILED TO YOU ARE INSTRUCTIONS FOR VOTING... In preparation for the upcoming elections for Board of Directors, we are striving to create a process that is both fair, safe, and secure. To that end the ballots will be emailed, mailed via USPS, and posted on the website. Residents will then have the option to return their ballot in a number of ways: 1. Mail your ballot via USPS to: St Martin’s By the Bay Homeowner’s Association PO Box 1404 Berlin, MD 21811 Ballots must arrive at the Post Office no later than Friday January 11, 2022. GIven the slow nature of our postal service, please mail your ballot early. 2. Drop your ballot in Barry Keefer’s mailbox on his office door at 11225 St. Martin’s Parkway - No later than Noon on February 12, 2022 3. Bring your ballot to the library at 1:00 PM on the day of the meeting February 12, 2022 DOWNLOAD DOCUMENTS 
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